Goods Receiving

🔭 Business purpose

‘Goods receiving’ is the function of checking items delivered to the business, either coming in as new stock or as supplies. This includes inspecting the quality, condition, and quantity of any incoming goods, and allocating them to a space in the warehouse.

🍕Benefits

Keeping track of all items coming into the warehouse ensures that that the right products are received and promptly stored in an appropriate place.

How To use

Step1: Go to Goods Inbound

Step2: Click on Goods Receiving

Step3: Select Purchase Order

Operator can select purchase order for Goods Receive in three different ways.

1. Date option will display purchase orders scheduled for the selected date

2. Scan QR option will be used to select Subcontract purchase orders.

3. Operator can also use Order No to select purchase orders for the Order.

After selecting Purchase Order system will displays materials received for the day.

Step 3 : Add Delivery note

Operator will enter delivery note and tap on material came with stock. System displays the screens to enter vendor batch, Manufacture date & Expiry Date.

Step 4 : Enter Vendor batch No ,Mfd Date & Exp Date.

Note :Vendor batch field populate based on material master data configuration. -Batch required (Yes) : Vendor Batch No. required while Goods receipt -Batch required (No) : Vendor Batch No. not required while goods receipt.

Step 5 : Validate QC requirement

While clicking on “CONTINUE” button, system validate QC requirement for entered batch based on 'Material Master' data configuration. -QC required(Yes) - Goods receipt will be processed after Quality Control Approval process. -QC required (No)- Goods receipt can be processed without QC Approval process. -QC required (May be) - QC Approval process can be done after the Goods Receipt.

Note: If QC is pending for material then system alerts the operator.

System will allow the operator to continue with the Goods receive process after the Quality Control Approvals . Ref- Quality Control

Step 6 : Confirm Goods receipt.

Once the QC process is Approved -Confirm the Goods receipt by giving the pallet id and quality details and click on SAVE.

*Purchase Order calendar status will be changed to “ARRIVED”

Step 7 : Print Label

After confirming pallet information by clicking “SAVE” system will give success message and redirected to Label Print screen

Purchase Order status will be changed to “UNLOADING” in Purchase order Calendar

Step 8: Finalize GR process.

Once operator completed Unloading for the truck then click on Finalize button to complete the GR process. System will update Goods Receiving in ERP system at this stage.

GR number will be populated once posting is completed in ERP.

*Purchase Order Calendar status will be changed to “GR COMPLETED”